Exatosoftware

Agentic AI development

Enterprise AI chatbot
& copilot development

Build chatbots and copilots for employees or customers — grounded in your data, with guardrails and escalation paths built in from day one, not patched on after launch.

24/7

Automated first-line response coverage

30%+

Typical contact deflection rate

Built-in

Guardrails & human escalation paths

Two types of AI assistant

Customer-facing bots vs employee copilots

The design priorities are different depending on who's on the other end of the conversation.

Customer-facing support chatbots

Handle common customer queries instantly, 24/7, while escalating complex or sensitive issues to human agents with full context.

Agentic AI

Help employees find policy answers, complete HR/IT requests, and navigate internal systems without filing a ticket.

Guardrails by default

Every chatbot we build includes these safeguards

A chatbot without guardrails is a liability. We build these in from the start, not as an afterthought.

Topic boundaries

Bot stays within its defined scope and politely declines off-topic or inappropriate requests

Escalation triggers

Frustration, complexity, or sensitive topics automatically route to a human

Source citations

Answers reference the source document so users — and you — can verify accuracy

Conversation logging

Full conversation history for quality review, compliance, and continuous improvement

ServiceNow Virtual Agent

Already on ServiceNow? We extend it with AI

If you're already running ServiceNow, we build directly on Virtual Agent and Now Assist — giving you AI-powered self-service without standing up a separate chatbot platform. This combines our ServiceNow and AI practices into a single, cohesive implementation.

FAQ's

Chatbot & copilot questions

How do you prevent the chatbot from saying something embarrassing or incorrect?
We ground every response in your actual documentation via RAG rather than letting the model answer from general knowledge, restrict the bot’s topic scope explicitly, and build escalation triggers for anything outside defined boundaries. We also run structured red-teaming before launch to test for problematic responses.
 
Can the chatbot actually take actions, like submitting a request, not just answer questions?
Yes — this is where chatbots become copilots. We integrate with your backend systems (ServiceNow, HRIS, ticketing tools) so the assistant can submit requests, check status, and complete simple transactions on the user’s behalf, with appropriate confirmation steps.
 
What's a realistic contact deflection rate for a customer support chatbot?
Most well-implemented support chatbots deflect 25–40% of incoming contact volume once properly tuned — typically the high-volume, repetitive queries. We set realistic expectations during scoping based on your current ticket categories and complexity.
 
How long does it take to build and launch a chatbot?
A focused pilot for a single use case (e.g. FAQ deflection) typically takes 6–8 weeks. Adding transactional capabilities (taking actions, not just answering) and deeper system integrations usually extends this to 10–16 weeks.

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